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24-Hour Commercial Emergency Dispatch(437) 524-2997
Industries $4,800+ portfolio

Commercial HVAC for Toronto Property Managers & Portfolio Owners | Multi-Site Contracts, Reserve Fund Reporting & Board-Grade Documentation

HVAC programs for property management companies, portfolio owners and asset managers running 3-50+ sites. One point of contact, multi-site MSAs, per-unit reserve fund input, written cost allocation, insurance and compliance letters, and documentation ready for the AGM.

Multi-site MSAs, reserve fund input and board-grade reporting for 3-50+ site portfolios.

  • Single point of contact
  • Reserve fund input per unit
  • Insurance and compliance letters
  • Board-grade quarterly reports
Call (437) 524-2997 Request Service View pricing
Property manager and technicians reviewing rooftop unit condition data on a commercial roof

Quick Facts

Pricing
$4,800+ portfolio
Emergency response
2-4 hours, 24/7
Labour warranty
90 days repair / 2 years install
Program lead
Siobhan Riley, Customer Success Lead

Commercial Credentials & Verification

TSSA G1 + G2

Licensed Gas Technicians

ESA

Electrical Safety Authority

313A Refrigeration

Licensed Refrigeration Mechanics

$5M CGL + WSIB

Enbridge-Authorized Since 2006

2-4 Hour Emergency Response 90-Day Labour Warranty on Repairs / 2-Year on Installs 5-Star Commercial Satisfaction 20+ Years Commercial-Only

Common Problems

What Goes Wrong in Property Managers Buildings

Too Many Contractors

Different vendors at every site, different report formats and no single view of the portfolio.

No Reliable Asset Data

Reserve fund studies built on guesses because nobody recorded unit ages and condition.

Board and AGM Questions

Owners and boards want written reasons for every major spend.

Insurance and Compliance Paperwork

Certificates, WSIB letters and safety records chased site by site.

Toronto Commercial HVAC runs commercial HVAC programs for property management companies, portfolio owners and asset managers with 3 to 50+ sites across Toronto and the GTA. Programs cover offices, retail plazas, industrial and flex buildings, mixed-use commercial and institutional properties.

Portfolio HVAC breaks down in predictable ways. Each site ends up with its own contractor, its own rates and its own report format, so nobody has a view of the whole portfolio. Unit ages and conditions are never recorded, so reserve fund studies are built on guesses. Boards and owners ask for written reasons behind major spends. And insurance certificates, WSIB letters and safety paperwork have to be chased site by site.

Portfolio programs start around $4,800 a year for small portfolios and scale with site and equipment count. Every program comes with one point of contact.

What a Property Manager Program Includes

Portfolio audit

Every unit at every site recorded with make, model, age, refrigerant, condition and photos, forming one asset register.

Master service agreement

Rates, SLAs and approval thresholds agreed once and applied across all sites.

Delivery

Planned maintenance, repairs and emergency response under one contract and one dispatch line. See commercial HVAC maintenance.

Reporting

Quarterly portfolio reports with spend by site, ticket trends, per-unit condition and a capital forecast. Replacement planning runs through commercial HVAC replacement.

Program Tiers

Portfolio sizeTypical annual programWhat you get
3-10 sites$4,800-$25KOne contact, PM, quarterly report
10-30 sites$25K-$120KReserve fund input, approval thresholds
30-50+ sitesQuoted MSADedicated lead, SLAs, capital forecast

Documentation Owners and Boards Expect

  • Per-unit age, condition and expected life.
  • Replacement cost estimates for reserve fund studies.
  • Spend by site, building and tenant.
  • Certificates of insurance ($5M CGL) and WSIB clearance.
  • Written explanations for every major recommendation.

Property Manager Programs Across Toronto and the GTA

Our portfolio work spans downtown and North York offices, Mississauga and Brampton industrial and flex parks, retail plazas from Streetsville to Agincourt and mixed-use properties in Vaughan and Markham. Retail-heavy portfolios can see commercial HVAC for retail, and office-heavy portfolios commercial HVAC for offices.

Services for Property Managers

Equipment We Cover for Property Managers

Transparent Pricing

How Much Does Commercial HVAC for Property Managers Cost in Toronto?

Small Portfolio

$4,800-$25K/yr

3-10 sites with RTUs and basic heating.

  • One point of contact
  • Per-site cost allocation
  • Quarterly reporting
Book This
Most Requested

Mid Portfolio

$25K-$120K/yr

10-30 sites, mixed equipment, some central plants.

  • Reserve fund input per unit
  • Approval thresholds
  • Board-grade reports
Book This

Large Portfolio MSA

Quoted

30-50+ sites with SLAs and capital planning.

  • Dedicated account lead
  • Capital forecast
  • Insurance and compliance letters
Book This

Portfolio programs are priced by site count, equipment count and SLA. Repairs use contract rates with written approval thresholds you set.

Why Us

Why Choose Toronto Commercial HVAC for Property Managers?

One Point of Contact

One account lead and one dispatch line across 3-50+ sites, instead of a contractor per building.

Reserve Fund Ready Data

Age, condition, expected life and replacement cost per unit, in a format consultants can use.

Board-Grade Reporting

Quarterly reports with spend by site, ticket trends and capital forecast, written for owners and boards.

Insurance Letters on Request

$5M CGL certificates, WSIB clearance and licence copies sent per site or per vendor portal.

Written Cost Allocation

Costs split by site, building or tenant before work, ready for recoveries.

Proven at Scale

From a 6-building office park to our 45-site downtown refrigeration MSA.

Repair or replace? Get the numbers first.

A $185 diagnostic gives you written findings per unit, waived when the approved repair is over $750.

(437) 524-2997 Request Service

Process

How Does Our Property Managers Process Work?

  1. 01

    Portfolio Audit

    Every unit at every site recorded: make, model, age, refrigerant, condition and photos.

  2. 02

    MSA and Approval Rules

    Rates, SLAs and approval thresholds agreed once and applied across all sites.

  3. 03

    Program Delivery

    PM visits, repairs and emergencies handled under one contract and one dispatch line.

  4. 04

    Account Management

    Siobhan Riley, Customer Success Lead, is your single point of contact across every site.

  5. 05

    Reporting and Capital Plan

    Quarterly portfolio reports and per-unit data for reserve fund studies and AGMs.

Field Photos

Property Managers Work on Toronto Commercial Sites

Client Feedback

What Clients Say About Our Property Managers

5-Star Commercial Satisfaction

"We went from seven HVAC vendors to one, and our reserve fund consultant now works from their per-unit data. The AGM questions got much easier."

Richard Moss

Vice President, Property Management, Commercial portfolio, 22 properties

Greater Toronto Area

Portfolio MSA with per-unit reserve fund data$96,000 annual

"Every invoice now shows which tenant pays what. Recoveries used to take weeks of back and forth, now they are done in a day."

Aisha Bello

Senior Property Manager, Industrial flex portfolio, 9 buildings

Mississauga

Portfolio audit, PM program and cost allocation by tenant$31,000 annual

"The five-year capital forecast came straight from their condition data. Our lenders and our board both accepted it without changes."

Leonard Fischer

Asset Manager, Mixed-use commercial portfolio, 6 sites

Markham

Capital forecast and phased replacement planning$14,500 annual

Straight Answers

Property Managers FAQs

What does a multi-site HVAC program for property managers include?

A portfolio program combines planned maintenance, repairs and emergency response for every site under one master service agreement. It starts with an audit of every unit at every site, then sets rates, SLAs and approval thresholds once so they apply everywhere. You get one account lead, one dispatch line, per-site cost allocation, insurance and compliance letters on request, and quarterly reports with spend by site, ticket trends and a capital forecast. The per-unit data on age, condition and replacement cost feeds directly into reserve fund studies and AGM packages, so capital decisions are backed by records instead of estimates.

How much does a portfolio HVAC program cost?

Small portfolios of 3-10 sites typically run $4,800 to $25,000 a year. Mid-size portfolios of 10-30 sites run $25,000 to $120,000. Larger portfolios are priced as MSAs based on equipment count and SLAs.

Can you provide reserve fund input?

Yes. Every unit gets age, condition, expected remaining life and replacement cost, formatted for reserve fund consultants.

Will you complete our vendor onboarding and insurance requirements?

Yes. Certificates of insurance ($5M CGL), WSIB clearance, licences and safety documentation are provided per site or through your vendor portal.

Can repairs be approved within set limits?

Yes. We agree approval thresholds up front, so small repairs proceed immediately and larger ones wait for written approval.

Do you handle tenant cost recovery?

Yes. Cost allocation by site, building or tenant is written before work and shown on every invoice.

Can you prepare documentation for an AGM or board meeting?

Yes. Quarterly portfolio reports and summary capital plans are written for owners and boards, not just engineers.

What types of properties do you manage HVAC for?

Office, retail plazas, industrial and flex buildings, mixed-use commercial and institutional properties.

How fast is emergency response for portfolio sites?

Program sites get priority routing on the 24-hour line with a 2-4 hour emergency response.

Can you take over from multiple existing contractors?

Yes. We onboard sites in phases, starting with an audit that captures deferred work and a clean equipment baseline.

Keep Exploring

24-Hour Commercial Emergency Dispatch

Ready to Book Property Managers?

Commercial HVAC for Property Managers across Toronto and the GTA: $4,800+ portfolio, written findings before any work, and a 2-4 hour emergency response.

Call (437) 524-2997 Request Service
  • TSSA G1+G2, ESA, 313A
  • Written findings every visit
  • 90-day / 2-year labour warranty
Call (437) 524-2997Request Dispatch